Digital Support for Banjarmasin Water Services

Background

 

A prominent law firm in Jakarta, handling cross-sector merger & acquisition (M&A) transactions. From the energy industry to banking and technology, every M&A project they manage always involves a complex due diligence process. This process includes handling hundreds to thousands of highly confidential legal, financial, and operational documents.

 

Challenges Faced

• Sharing Confidential Documents: The difficulty of securely sharing sensitive documents with multiple external parties, such as consultants and investors.
• Limited Access Control: There is no system that allows document-level access control (e.g., view-only without download).
• Lack of Audit & Tracking: Difficulty in monitoring compliance due to the absence of user activity logs.
• Data Location Concerns: Data located overseas raises concerns, especially for clients from sectors with strict regulations.

 

Solution: Virtual Data Room at Zettagrid VDC

 

The law firm built a Virtual Data Room (VDR) on the Zettagrid Virtual Data Center (VDC) infrastructure for every M&A project they handle. With support from Arupa, they successfully implemented a secure, locally-based cloud file sharing system that is fully controllable.

 

• Encrypted Storage & Data Sovereignty: Documents are stored in Indonesian data centers with strong encryption, ensuring security and data sovereignty.
• Granular Access Control: Each user receives a specific access level (read-only, download, comment, or time-limited access) for certain documents.
• Audit Trail: All user activities are recorded in detail in logs to facilitate auditing and reporting processes.
• Secure Collaboration: Integration with platforms like Nextcloud and Kiteworks PDN allows for real-time document collaboration with guaranteed security.

 

 

Results Achieved

Enhanced Document Security: The security of sensitive documents is guaranteed, meeting client expectations in sectors with strict regulations such as finance and energy.

Faster Due Diligence Process: All parties can easily and securely access documents, making the due diligence process more efficient.

Guaranteed Data Compliance: This solution supports compliance with local data regulations, directly strengthening the company’s reputation.

Focus on Core Business: The legal team can focus more on analysis and negotiation as they are no longer burdened with manual file management.

By building a Virtual Data Room at Zettagrid, the company successfully streamlined the process of sharing confidential documents on a large scale. They maintain full control and ensure maximum security.

Together with Zettagrid, important documents remain protected and collaboration continues smoothly.